Booking a Park

Thinking of holding a special event in one of our Chestermere parks? Please be aware that to use a park or the pavilion for your sole use you will need to:

Confirm availability with the City of Chestermere and book the space for a fee
Submit a completed Parks and Pavilion Booking Form at the bottom of this page. The sooner you do this and submit payment the more likely the space will be available.

To ensure complete understanding of all requirements, please read the “Requirements for Park & Pavilion Bookings” and the “Terms and Conditions” below.

For more information, please contact parksbooking@chestermere.ca.

Requirements for Park & Pavilion Bookings

Noise Levels

The noise bylaw, found in the Community Standards Bylaw, is intended to assist organizers in ensuring that noise from the event does not intrude unreasonably upon residents living/or working adjacent to the event site.

The guidelines explain the responsibility that event organizers have to monitor noise resulting from the presence of your event occurring in a public park area.

The City of Chestermere reserves the right to require that the event organizer and/or sound contractor reduce amplified sound levels if these are found to be excessive (e.g. causing undue public complaints, unreasonably interfering with adjacent users, or exceeding noise bylaw limits, etc.)

Sound checks or amplified music will only be allowed during the following hours:

Monday to Thursday 11:00am – 9:00pm
Friday / Saturday 11:00am – 10:00pm
Sunday 1:00pm – 9:00pm

Simple Event

A social gathering to host picnics, birthday parties, or other social events in City parks and green spaces, regardless of expected attendance. Park bookings are available year round.

List of parks available for booking:

John Peake Park
Sunset Beach
Rainbow Falls
Cove Beach
Anniversary Park does not take park bookings

Events

An event is something where the public is invited to attend or participate in. It could be for free or there could be costs associated with attending. It could be hosted by a group, business or individual. If you would like to plan an event, it is recommended you reach out to the Events team at the City of Chestermere to discuss your idea. More goes into planning a community event than just booking space.

The Events team can support, guide and potentially offer assistance with the event. Email events@chestermere.ca.

Sample types of events (not an exhaustive list):

Community barbecue
Community fair/market
Community festival
Tournament
Competitions
Walks/runs/parade
Arts and culture activations

Some of the key elements needed for an event:

Site map
Insurance
Pedestrian and vehicle impact assessment
Waste management
Emergency Response planning
Temporary Structures, tents, bathrooms. etc.
Permits, AHS, AGLC. City, etc.
and more

Insurance Requirements

The City of Chestermere must be provided with a copy of your insurance certificate indicating a minimum of $2 million for small events and $5 million for larger events.

Please list “City of Chestermere” as additional insured no less than three weeks prior to your event.

Terms & Conditions

The Applicant is responsible for ensuring that the event being held is conducted in a safe, orderly manner; the activity is restricted to the assigned area; the activity does not interfere with other park users or contravene any City of Chestermere Bylaws.

The City will assess any damage that may occur, as a result of the event and payment for such damages and additional costs incurred because of an incident will be the sole responsibility of the Applicant.
The Applicant will be responsible for all cleanup operations.
The City of Chestermere reserves the right to cancel any or all booked times should any portion of the venue be rendered unsafe/unusable due to mechanical/electrical or structural failure. i.e. extreme weather conditions
The City of Chestermere will not be responsible for lost or stolen articles.
The Applicant shall indemnify and hold harmless the City of Chestermere
Damage or expense sustained by the owner/operator of the facility
Any claim to which the owner/operator of the facility may become liable by reason of personal injury or property damage sustained by any person participating in the event, a spectator, or any other person attending at the event during the term of the Agreement.
Any personal injury or property damage suffered by anyone from a breach of item 5.
The Applicant shall be responsible for the orderly behaviour of all persons participating in the event, and shall ensure that the venue is used for the purpose listed on the Agreement.
Users must carry the permit / agreement and present it upon request. Permits will be revoked without payment of any compensation in the event of a breach of laws, bylaws, or conditions set up herein or in force. Non-compliance may also result in fines, penalties and additional charges.
Vehicles are not to be driven onto grassed areas or designated restricted areas.
The City of Chestermere reserves the right to revoke this permit if payment is not received according to the terms of this agreement.
City of Chestermere will locate irrigation lines. Event organizers are responsible to contact all other underground utilities. The Applicant will be responsible for any damages done to irrigation systems as a result of stakes or poles placed without prior approval.

Some events may be subject to the following requirements:

Event Security: Provide a description of how security will be provided and scheduled.
Parking Plan: Describe the areas where event participants and spectators will park during the events.
Traffic Control: For events that will be impacting a town- site roadway. Public Awareness: The City of Chestermere may require organizers to give advance notice regarding event details to residents who may be impacted by the event site. Also to be given to RCMP/ FIRE / C.P.O. Departments.

Special Event Permit & Site User Fees

John Peake Pavilion Permit

The Pavilion is available for weddings, cultural/musical performances and special events, at the discretion of the City.

Weddings
For wedding pricing, please contact us at events@chestermere.ca

Site User Fees

Parks	Maximum Number of Participants	Under 1 hour	1-2 hours	2-3 hours	4-5 hours	5-6 hours	7-8 hours	8+ hours
John Peake Park (Includes pavilion)	1000+	$100	$150	$250	$350	$500	$700	$1,500
Sunset Beach	200	$100	$150	$250	$350	$500	$700	$1,500
Cove Beach	50	$100	$150	$250	$350	$500	$700	$1,500
Rainbow Falls	100	$100	$150	$250	$350	$500	$700	$1,500

John Peake Pavilion Only	100	$25	$50	$75	$100	$150	$200	$400

Sunset Beach Volleyball Courts NOT a part of Sunset Beach reservation.
If number of participants is higher than a thousand please contact the Events Department
Non residents must pay an additional $25 per hour fee
Non-Profit and Charitable Organizations will receive a 50% reduction in fee’s
Free public events will receive a 50% reduction fee